Business Support Vacancies

World-class advice is simply not possible without world-class support. We are looking for candidates to fill the following roles:  
 

Patent Agent / Patent Attorney

Responsibilities:
  • Drafting patents, filing and prosecuting patent applications
  • Conducting prior art / freedom to operate searches
  • Advising on Singapore's patent laws and procedures
  • Reviewing specifications, search and examination reports
  • Assisting lawyers with patent litigation
  • Advising on strategies and courses of actions available to clients
  • Training of executives
  • Any other matters / projects that the management may require assistance with from time to time
Requirements:
  • Registered Patent Agent / Patent Attorney Qualification in Singapore (Candidates qualified in other jurisdictions such as UK, Europe, US, Australia or New Zealand may also be considered)
  • Degree in Chemistry, Biology, Health Sciences or Life Sciences (Biotechnology / relevant field) 
  • Postgraduate study, and other qualifications such as a law degree or industry experience will be well regarded but are not essential
  • Strong command in verbal & written English
  • Excellent interpersonal and communication skills
  • Minimum 3 years of experience in patent drafting and prosecution
  • A good team player with positive working attitude is essential


Patent Executive 

Responsibilities:
  • Filing and prosecuting patent applications up to grant
  • Calculate, docketing and monitoring deadlines
  • Communicating and advising clients on Singapore's patent laws and procedures
  • Reviewing specifications, search and examination reports
  • Advising on strategies and courses of actions available to clients
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Degree in Electrical / Mechanical Engineering / Chemistry / Computer Science / Life Sciences / Biology / LLB
  • Strong command in verbal & written English
  • Excellent interpersonal and leadership skills
  • Minimum 1-2 years of experience. Applicants without working experience may also apply.
  • A good team player with positive working attitude is essential


Junior Executive / Executive, Intellectual Property (Based in Kuala Lumpur) 

Job Description:
  • Assisting in Intellectual Property-related matters.
  • Preparing documents for submission to the Intellectual Property Registries. Ensure all IP matters are processed and handled in a timely and efficient manner to comply with appropriate regulations and deadlines
  • Monitoring application status
  • Attending to clients' queries and correspondences
  • Advising clients on various IP matters involving patent, trademark, industrial designs 
  • Training will be provided
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • The candidate should have a Degree in Science or Engineering, or has been called to the Bar in Malaysia.
  • Preferably a minimum of one year’s experience in the Intellectual Property field with experience in Patent, Trademark, and Industrial Designs work
  • Good command of written and spoken English & Bahasa Malaysia as the Candidate will be based in KL and needs to communicate with HQ in Singapore. Proficiency in both languages is essential.
  • Proficient in Microsoft Office


Executive / Senior Executive – Corporate Secretarial

We are looking for a qualified company secretary in an executive / senior executive position to work independently and creatively with clients in all areas of corporate secretarial work ranging from incorporation, preparing resolutions and amendments to company constitution, filing of annual returns, maintaining minutes’ books and statutory records, share allotments and transfers and other ad-hoc duties and assignments.

Requirements: 
  • At least 5 years of relevant corporate secretarial experience
  • CSIS / ICSA qualified will be preferred
  • Candidates with experience handling listed companies will be viewed favourably
  • High work standards with strong attention to details
  • Team player with proactive approach


Executive Assistant – Corporate Secretarial

We are looking for a motivated and detail-oriented individual to support and assist the corporate secretarial team in the provision of professional corporate secretarial services to clients.

Requirements:
  • At least 3 years of working experience handling the full suite of corporate secretarial services such as the incorporation and maintenance of companies and records, handling ACRA and other ad-hoc filings, minute-taking and advising clients on corporate governance and compliance matters etc.
  • Experience in handling SGX listed companies will be an advantage.
  • High work standards, proactive and attention to details.
  • Professional work attitude and a strong team player with good interpersonal skills.


Legal Executive

Responsibilities:
  • Drafting of quotes & engagement papers, notes of client’s instructions, witness statements, pleadings, legal research, e-filing of court documents, compiling of litigation & arbitration papers, bundles, authorities & submissions.
  • Attendances in court with lawyers.
  • Taking of notes for hearing & trials.
  • Management of time-tables. 
  • General support for all aspects of dispute resolution work. 
  • Any other matters/projects that the management may require assistance with from time to time.
Requirements:
  • Diploma in Law, or concurrently undergoing Bachelor’s Degree in Law
  • Minimum 1 year of relevant experience.
  • Good interpersonal and communications skills.
  • Able to work independently in a fast-paced environment.
  • IT savvy, proficient in MS Office, Excel


Secretary

Responsibilities:
  • Providing secretarial and administrative support to lawyers including updating various records, keying in daily time sheets & replying to correspondence / mails / faxes / billings, etc
  • Scheduling of meetings/appointments
  • Perform secretarial and general administrative duties
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate
  • Minimum 1 year of secretarial working experience
  • Good command of spoken and written English
  • Good work attitude and team player


Conveyancing Secretary 

Responsibilities:
  • Handling conveyancing and real estate matters
  • Secretarial duties
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Minimum an ‘O’ level / ‘A’ level / Diploma in any discipline
  • Minimum 3 years of working experience in conveyancing work. Candidates with the relevant skillset may be considered
  • Good command of spoken and written English
  • Strong organizational, communication and interpersonal skills
  • Good work attitude and team player
  • IT savvy, proficient in MS Office, with good typing speed


Paralegal (Real Estate Practice Group) 

Responsibilities: 
  • Handling conveyancing and real estate matters, including development and collective sales, managing workflow and files
  • Legal drafting, research, electronic filing of documents
  • Provide secretarial/administrative and other assistance
  • Any other matters/projects that the management may require assistance with from time to time
Requirements: 
  • Minimum Diploma in law and management
  • ​Good command of spoken and written English
  • Strong organizational, communication and interpersonal skills
  • Good work attitude and team player
  • IT savvy, proficient in MS Office, with good typing speed


Paralegal (Dispute Resolution)

Responsibilities:
  • Drafting and assisting with legal documents, legal research, e-filing of court documents, compiling of litigation & arbitration papers, bundles, authorities & submissions
  • Taking of notes for hearing & trials
  • Management of time-tables
  • General support for all aspects of dispute resolution work
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma in Law, or educated concurrently undergoing Bachelor’s Degree in Law
  • Good command of English (verbal and written)
  • Strong interpersonal skills, positive attitude and team spirit
  • Relevant experience desirable but not essential
  • Good interpersonal and communications skills
  • Able to work independently in a fast-paced environment.
  • IT savvy, proficient in MS Office
  • Ability to start immediately if possible


Litigation Service Clerk 

Responsibilities:
  • To perform personal service in accordance with written laws
  • To assist with delivery and collection of documents (whether in hardcopy format or other formats)
  • To set up and retrieve documents for hearings
  • General support for all aspects of dispute resolution work
  • Any other matters/projects that the management may require assistance with from time to time
Requirements: 
  • GCE 'O' level
  • Good interpersonal and communications skills
  • Able to work occasionally after office hours and/or on weekends and public holidays


Trademark Secretary 

Responsibilities:
  • Assist lawyers and executives in trademark matters
  • Prepare bundles for court hearings and time-cost entry
  • Opening files and data entry
  • E-filing via IP2SG
  • Lodge recordals of assignments
  • Record and monitor deadlines
  • Check disbursements and excess payments
  • Generate invoices, prepare payment vouchers & memos, and monitor payments
  • General administrative duties, including photocopying, faxing, emailing, despatch and data management systems
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ GCE ‘N’ level
  • Min 1 year of clerical or administrative experience
  • Good interpersonal and communication skills
  • Able to work independently in a fast-pace environment
  • IT savvy, proficient in MS Office


Trademark Clerk

Responsibilities:
  • Assisting Executives and Lawyers with the filing/prosecution/renewal of trademarks
  • Conduct searches and prepare search reports
  • Draft email responses to clients on quotations and to respective overseas agents for conducting searches
  • Responsibilities will include full administrative support such as generate file number, opening physical files, photocopying, faxing, filing, monitoring deadlines, dispatch, prepare draft bills, check unbilled disbursements and excess payments
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma / 'A' level / 'O' level / Nitec in Office Skills
  • Min 1 year of clerical or administrative experience
  • Good interpersonal and communications skills
  • Able to work independently in a fast-pace environment
  • IT savvy and proficient in MS Office


Patent Clerk 

Responsibilities:
  • Preparing official forms for filing of new applications
  • Generating file numbers
  • Data entry
  • Opening physical files
  • Monitor deadlines & prepare reminders to clients on upcoming deadlines
  • Generate payment vouchers and invoices
  • General administrative duties including photocopying, faxing and dispatch
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ GCE ‘N’ level/ Higher Nitec in Office Skills
  • Minimum 1 year of clerical or administrative experience
  • Good interpersonal and communications skills
  • Able to work independently in a fast-paced environment
  • IT savvy and proficient in MS Office


Accountant

Responsibilities:
  • Lead a team to ensure smooth running of daily accounting functions.
  • Supervise and review of Accounts Assistants’ work.
  • Ensure timely closing of monthly accounts and preparation of accurate financial reports.
  • Ensure compliance with all statutory and tax requirements.
  • Responsible for the preparation/review and submission of GST, ECI and corporate tax.
  • Co-ordinate and liaise with external auditors and tax agents on audit and tax matters.
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Preferably with minimum 5 years in same/similar capacity
  • ACCA/Degree or equivalent if diploma with experienced may be considered
  • Proficient in MS Office
  • Meticulous and hands-on, with good interpersonal and communication skills
  • Knowledge of accounting standards and tax regulations


Accounts Assistant

Responsibilities:
  • Recording and processing payment for supplier invoices
  • Reconciliation of suppliers’ statement of accounts and follow up to clear unreconciled items
  • Matching supplier invoices and invoices issued to customers to ensure invoicing completeness
  • Matching customer payment to supplier payment to maintain positive cashflow per job basis
  • Assist in daily bank reconciliation and follow up to clear unreconciled items
  • Assist on general housekeeping matters
  • Any other matters that the management may require assistance with from time to time
​​Requirements:
  • LCCI / Diploma in Accounting / CAT / GCE ‘A’ level with a credit in principles of accounts.
  • Good communication skills
  • Proficiency in Microsoft Excel.
  • A team player who is analytical, independent, meticulous and resourceful


Software Engineer 

Responsibilities:
  • Development and maintenance of in-house software applications and databases, predominantly in .NET technologies
  • Participate in full software development life cycle – requirements gathering, design, development, testing, deployment, user training and documentation
  • Migration of legacy .NET 1.1 applications to latest .NET framework
  • Provide day-to-day software application support and related technical advice
  • Any other matters / projects that the management may require assistance from time to time
Requirements:
  • Degree or Diploma in Information Systems, Computer Science, Software Engineering or equivalent
  • Minimum 1 year of working experience in similar capacity
  • Experience with MS SQL, ASP.NET, Web Forms, C#, VB is mandatory
  • Experience with Sharepoint, MVC, Crystal reports, Oracle, Kentico CMS would be advantageous
  • Experience in software development life cycle (SDLC)
  • Strong analytical and problem-solving skills
  • Able to work independently with minimal supervision
  • Good interpersonal skills and a team player


Human Resource Executive

Responsibilities:
  • To handle the payroll administration in accordance with payroll processing cycle timelines and ensure all mandatory legislative requirements are adhered to.
  • Application of Work Pass and related issues including liaising with Ministry of Manpower (MOM), CPF Board, on Work Pass and Worker's Levy matters.
  • Comply with Inland Revenue Authority of Singapore (IRAS) regulations on IR8A.
  • Complete statutory requests for data and information, including MOM labour surveys.
  • Assist in recruitment process including screening of resumes and managing the referral program
  • Assists to oversee the administration of staff welfare benefits and processing staff claims.
  • Provides support for the administration of HR related processes including file management, leave and door access system.
  • Any other matters/projects that the management may require assistance with from time to time.
Requirements:
  • Degree in Human Resources, Business, Arts, or related fields.
  • At least 5 years of HR and payroll experience.
  • Strong analytical, organizational and problem-solving skills.
  • Good command of written and spoken English
  • Ability to manage sensitive and confidential situations effectively and professionally.
  • Meticulous and able to work independently.
  • Well-versed in all MS Office applications, especially in Excel.


Human Resource Officer 

Responsibilities:
  • Administration of HR information system including file management, leave and door access system
  • Assists in recruitment including arrangement of interviews and preparation of orientation kits
  • Administer staff benefits and processing staff claims
  • Prepare & administer daily HR records for various monthly HR reports
  • Organize and participate in Company-wide events
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma in any discipline/GCE ‘A’ level/GCE ‘O’ level.
  • 1 to 2 years working experience in HR related field.  Applicants without working experience may also apply.
  • Possess experience in handling basic payroll processing will be an advantage.
  • Diligent, meticulous, organized and resourceful.
  • Good team player and possess strong interpersonal and communication skills.
  • Proficient in MS applications.
  • Temporary Position is available for candidates who can only commit to work for 3 months from Feb 2023 to May 2023.


Applications

Kindly forward your detailed resume in MS Word/ PDF format, stating full details of qualifications, experience, current and expected salaries, and a recent photograph to:
The Human Resource Manager
Drew & Napier LLC
10 Collyer Quay #10-01
Ocean Financial Centre
Singapore 049315
Email: hrrecruit@drewnapier.com
(Only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.)
By submitting your application, you consent that Drew & Napier LLC may collect, use and/or disclose the information / personal data contained in your application for the purpose of processing your application. Where your application contains the personal data of third parties, you confirm that you have obtained all necessary consents to provide us with such personal data and that we may collect, use and/or disclose such personal data in accordance with the Personal Data Protection Act 2012.