Business Support Vacancies

World-class advice is simply not possible without world-class support. We are looking for candidates to fill the following roles:  

Patent Agent / Patent Attorney

Responsibilities:

  • Drafting patents, filing and prosecuting patent applications
  • Conducting prior art / freedom to operate searches
  • Advising on Singapore's patent laws and procedures
  • Reviewing specifications, search and examination reports
  • Assisting lawyers with patent litigation
  • Advising on strategies and courses of actions available to clients
  • Training of executives
  • Any other matters / projects that the management may require assistance with from time to time
Requirements:
  • Registered Patent Agent / Patent Attorney Qualification in Singapore (Candidates qualified in other jurisdictions such as UK, Europe, US, Australia or New Zealand may also be considered)
  • Degree in Chemistry, Biology, Health Sciences or Life Sciences (Biotechnology / relevant field) 
  • Postgraduate study, and other qualifications such as a law degree or industry experience will be well regarded but are not essential
  • Strong command in verbal & written English
  • Excellent interpersonal and communication skills
  • Minimum 3 years of experience in patent drafting and prosecution
  • A good team player with positive working attitude is essential
Patent Executive

Responsibilities:

  • Filing and prosecuting patent applications up to grant
  • Calculate, docketing and monitoring deadlines
  • Communicating and advising clients on Singapore's patent laws and procedures
  • Reviewing specifications, search and examination reports
  • Advising on strategies and courses of actions available to clients
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Degree in Electrical / Mechanical Engineering / Chemistry / Computer Science / Life Sciences / Biology / LLB
  • Strong command in verbal & written English
  • Excellent interpersonal and leadership skills
  • Minimum 1-2 years of experience. Applicants without working experience may also apply.
  • A good team player with positive working attitude is essential
Assistant Manager / Manager - Corporate Secretarial

As manager you will ensure that your diverse portfolio of international and local clients receive the same level of excellent service and client care. You will proactively manage and take responsibility for the compliance aspects of your client companies and provide a full range of company secretarial services. In addition, you will train, supervise, guide and coach your team-mates to provide exceptional services. 

Requirements:
  • At least 8-12 years of relevant corporate secretarial managerial experience
  • CSIS / ICSA qualified
  • Experience working with a diverse portfolio of private and listed companies across various industries
  • Adept at handling multiple projects independently with excellent planning skills
  • Adopt a positive leadership approach towards empowering and coaching team members
  • Strong communicator with stellar people management skills
  • Keen passion for change and continuous improvement
Executive / Senior Executive – Corporate Secretarial

We are looking for a qualified company secretary in an executive / senior executive position to work independently and creatively with clients in all areas of corporate secretarial work ranging from incorporation, preparing resolutions and amendments to company constitution, filing of annual returns, maintaining minutes’ books and statutory records, share allotments and transfers and other ad-hoc duties and assignments.

Requirements: 
  • At least 5 years of relevant corporate secretarial experience
  • CSIS / ICSA qualified will be preferred
  • Candidates with experience handling listed companies will be viewed favourably
  • High work standards with strong attention to details
  • Team player with proactive approach
Secretary

Responsibilities:

  • Providing secretarial and administrative support to lawyers including updating various records, keying in daily time sheets & replying to correspondence / mails / faxes / billings, etc
  • Scheduling of meetings/appointments
  • Perform secretarial and general administrative duties
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate
  • Minimum 1 year of secretarial working experience
  • Good command of spoken and written English
  • Good work attitude and team player
Trademark Secretary

Job Description:

  • Assist lawyers and executives in trademark-related matters.
  • Compile court hearing bundles and manage time-cost entries.
  • Initiate file openings and handle data entry responsibilities
  • Perform E-filing through IP2SG platform.
  • Lodge recordal of assignments
  • Maintain a record of deadlines and ensure timely compliance.
  • Verify disbursements and handle excess payments.
  • Generate invoices, prepare payment vouchers & memos, and monitor payments.
  • Undertake general administrative duties such as photocopying, faxing, emailing, dispatch, and data management
  • Assist with other matters/projects that the management may require assistance with from time to time.
Requirements:
  • Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ GCE ‘N’ level
  • Min 1 year of clerical or administrative experience.
  • Good interpersonal and communication skills.
  • Able to work independently in a fast-pace environment.
  • IT savvy, proficient in MS Office.
Conveyancing Secretary

Responsibilities:

  • Handling conveyancing and real estate matters
  • Secretarial duties
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Minimum an ‘O’ level / ‘A’ level / Diploma in any discipline
  • Minimum 1 - 3 years of working experience in conveyancing work. Candidates with the relevant skillset may be considered
  • Good command of spoken and written English
  • Strong organizational, communication and interpersonal skills
  • Good work attitude and team player
  • IT savvy, proficient in MS Office, with good typing speed
Paralegal (Real Estate Practice Group)

Responsibilities:

  • Handling conveyancing and real estate matters, including development and collective sales, managing workflow and files
  • Legal drafting, research, electronic filing of documents
  • Provide secretarial/administrative and other assistance
  • Any other matters/projects that the management may require assistance with from time to time
Requirements: 
  • Minimum Diploma in law and management
  • ​Good command of spoken and written English
  • Strong organizational, communication and interpersonal skills
  • Good work attitude and team player
  • IT savvy, proficient in MS Office, with good typing speed
Patent Clerk

Responsibilities:

  • Preparing official forms for filing of new applications
  • Generating file numbers
  • Data entry
  • Opening physical files
  • Monitor deadlines & prepare reminders to clients on upcoming deadlines
  • Generate payment vouchers and invoices
  • General administrative duties including photocopying, faxing and dispatch
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ GCE ‘N’ level/ Higher Nitec in Office Skills
  • Minimum 1 year of clerical or administrative experience
  • Good interpersonal and communications skills
  • Able to work independently in a fast-paced environment
  • IT savvy and proficient in MS Office
Trademark Clerk

Responsibilities:

  • Assisting Executives and Lawyers with the filing/prosecution/renewal of trademarks
  • Conduct searches and prepare search reports
  • Draft email responses to clients on quotations and to respective overseas agents for conducting searches
  • Responsibilities will include full administrative support such as generate file number, opening physical files, photocopying, faxing, filing, monitoring deadlines, dispatch, prepare draft bills, check unbilled disbursements and excess payments
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma / 'A' level / 'O' level / Nitec in Office Skills
  • Min 1 year of clerical or administrative experience
  • Good interpersonal and communications skills
  • Able to work independently in a fast-pace environment
  • IT savvy and proficient in MS Office
Administrative Assistant

Job Description:

  • Supervise mailroom operations, including but not limited to mail, courier, fleet of photocopier machines, and records management.
  • Responsible for office management including building management coordination, arrangements for office maintenance and repairs, rooms configuration/movement for events, meetings, etc
  • Vendor management to ensure the work carried out by outsource provider is up to the standard. Provide regular feedback / guidance if necessary.
Requirements:
  • At least a "N"/"O" Level qualification or equivalent
  • At least 3 years of experiences in office management / facilities management in large and established organization.
  • Ability to work independently, problem solve and drive decision making in a rapidly expanding and fast paced environment.
Accounts Assistant (Receipts)

Job Description:

  • Processing receipts from customers, interest income, and bank charges accurately in our
  • accounting system.
  • Assisting in daily bank reconciliation and diligently following up to resolve any unreconciled
  • items.
  • Collaborating with relevant departments to investigate and resolve unreconciled bank
  • receipts.
  • Reviewing system-generated official receipts before dissemination to ensure accuracy.
  • Preparing comprehensive statements of accounts for customers and generating monthly
  • cash receipt reports.
  • Creating and managing GIRO forms for various financial transactions.
  • Any other matters/projects that the management may require assistance with from time to time.
Requirements:
  • Diploma in Accounting or equivalent
  • Prior experience of similar role is preferred.
  • Excellent organizational and time management skills.
  • Ability to work well within a team, fostering collaboration and effective communication.
  • Meticulous approach to work, ensuring precision and thoroughness in all tasks.
  • Flexibility and willingness to adapt to changing priorities.


Applications

Kindly forward your detailed resume in MS Word/ PDF format, stating full details of qualifications, experience, current and expected salaries, and a recent photograph to:

The Human Resource Manager
Drew & Napier LLC
10 Collyer Quay #10-01
Ocean Financial Centre
Singapore 049315
Email: hrrecruit@drewnapier.com

(Only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.)
By submitting your application, you consent that Drew & Napier LLC may collect, use and/or disclose the information / personal data contained in your application for the purpose of processing your application. Where your application contains the personal data of third parties, you confirm that you have obtained all necessary consents to provide us with such personal data and that we may collect, use and/or disclose such personal data in accordance with the Personal Data Protection Act 2012.