Business Support Vacancies

World-class advice is simply not possible without world-class support. We are looking for candidates to fill the following roles:  
 

Patent Agent / Patent Attorney

Responsibilities:
  • Drafting patents, filing and prosecuting patent applications
  • Conducting prior art / freedom to operate searches
  • Advising on Singapore's patent laws and procedures
  • Reviewing specifications, search and examination reports
  • Assisting lawyers with patent litigation
  • Advising on strategies and courses of actions available to clients
  • Training of executives
  • Any other matters / projects that the management may require assistance with from time to time
Requirements:
  • Registered Patent Agent / Patent Attorney Qualification in Singapore (Candidates qualified in other jurisdictions such as UK, Europe, US, Australia or New Zealand may also be considered)
  • Degree in Chemistry, Biology, Health Sciences or Life Sciences (Biotechnology / relevant field) 
  • Postgraduate study, and other qualifications such as a law degree or industry experience will be well regarded but are not essential
  • Strong command in verbal & written English
  • Excellent interpersonal and communication skills
  • Minimum 3 years of experience in patent drafting and prosecution
  • A good team player with positive working attitude is essential


Patent Executive 

Responsibilities:
  • Filing and prosecuting patent applications up to grant
  • Calculate, docketing and monitoring deadlines
  • Communicating and advising clients on Singapore's patent laws and procedures
  • Reviewing specifications, search and examination reports
  • Advising on strategies and courses of actions available to clients
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Degree in Electrical / Mechanical Engineering / Chemistry / Computer Science / Life Sciences / Biology / LLB
  • Strong command in verbal & written English
  • Excellent interpersonal and leadership skills
  • Minimum 1-2 years of experience. Applicants without working experience may also apply.
  • A good team player with positive working attitude is essential


Trade Mark Executive

Responsiblities:
  • Assisting lawyers to file and prosecute trade mark applications, advise clients on trade mark laws and procedures, strategies and courses of actions available
  • Calculating, docketing and monitoring deadlines
  • Reviewing specifications, search and examination reports
  • Any other matters/ projects that the management may require assistance with from time to time
Requirements:
  • Degree in any discipline, or Diploma in Law
  • Excellent command in verbal & written English
  • Excellent interpersonal and organisation skills
  • Ability to work in a fast-paced environment
  • Minimum 1-2 years of experience.  Applicants without working experience may also apply.
  • A good team player with positive working attitude is essential

 

Junior Executive / Executive, Intellectual Property (Based in Kuala Lumpur) 

Job Description:
  • Assisting in Intellectual Property-related matters.
  • Preparing documents for submission to the Intellectual Property Registries. Ensure all IP matters are processed and handled in a timely and efficient manner to comply with appropriate regulations and deadlines
  • Monitoring application status
  • Attending to clients' queries and correspondences
  • Advising clients on various IP matters involving patent, trademark, industrial designs 
  • Training will be provided
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • The candidate should have a Degree in Science or Engineering, or has been called to the Bar in Malaysia.
  • Preferably a minimum of one year’s experience in the Intellectual Property field with experience in Patent, Trademark, and Industrial Designs work
  • Good command of written and spoken English & Bahasa Malaysia as the Candidate will be based in KL and needs to communicate with HQ in Singapore. Proficiency in both languages is essential.
  • Proficient in Microsoft Office


Executive / Senior Executive – Corporate Secretarial

We are looking for a qualified company secretary in an executive / senior executive position to work independently and creatively with clients in all areas of corporate secretarial work ranging from incorporation, preparing resolutions and amendments to company constitution, filing of annual returns, maintaining minutes’ books and statutory records, share allotments and transfers and other ad-hoc duties and assignments.

Requirements: 
  • At least 5 years of relevant corporate secretarial experience
  • CSIS / ICSA qualified will be preferred
  • Candidates with experience handling listed companies will be viewed favourably
  • High work standards with strong attention to details
  • Team player with proactive approach


Executive Assistant – Corporate Secretarial

We are looking for a motivated and detail-oriented individual to support and assist the corporate secretarial team in the provision of professional corporate secretarial services to clients.

Requirements:
  • At least 3 years of working experience handling the full suite of corporate secretarial services such as the incorporation and maintenance of companies and records, handling ACRA and other ad-hoc filings, minute-taking and advising clients on corporate governance and compliance matters etc.
  • Experience in handling SGX listed companies will be an advantage.
  • High work standards, proactive and attention to details.
  • Professional work attitude and a strong team player with good interpersonal skills.


Legal Executive

Responsibilities:
  • Drafting of quotes & engagement papers, notes of client’s instructions, witness statements, pleadings, legal research, e-filing of court documents, compiling of litigation & arbitration papers, bundles, authorities & submissions.
  • Attendances in court with lawyers.
  • Taking of notes for hearing & trials.
  • Management of time-tables. 
  • General support for all aspects of dispute resolution work. 
  • Any other matters/projects that the management may require assistance with from time to time.
Requirements:
  • Diploma in Law, or concurrently undergoing Bachelor’s Degree in Law
  • Minimum 1 year of relevant experience.
  • Good interpersonal and communications skills.
  • Able to work independently in a fast-paced environment.
  • IT savvy, proficient in MS Office, Excel


Executive, Business Development & Marketing

Responsibilities:
  • Business development – Assist directors with BD activities including reports, presentations, events, research and feedback sessions.
  • Legal publications – Draft /edit submissions in consultation with directors, organise interviews, advise directors, build relationships with researchers. (Training provided)
  • Media management – Media tracking and media updates
  • Corporate communications – Draft, gain approval and disseminate announcements and newsflashes.
  • Events – Recommend, plan and organise seminars, conferences, and VIP events.
  • Marketing collaterals – Assist lawyers in updating their profiles, and organise marketing materials for client meetings.
  • Website/ LinkedIn – Continuously update and improve content.
  • Any other matters/projects that the management may require assistance with from time to time.
Requirements:
  • Degree in a relevant area including business, marketing, mass communications, new media from a reputable university – or equivalent work experience.
  • Excellent writing skills. Good command of English, both oral and written.
  • Team player who prefers working with people.
  • Proactive, positive and tenacious.
  • Application submitted should include short cover letter and writing samples, if available.


Secretary

Responsibilities:
  • Providing secretarial and administrative support to lawyers including updating various records, keying in daily time sheets & replying to correspondence / mails / faxes / billings, etc
  • Scheduling of meetings/appointments
  • Perform secretarial and general administrative duties
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate
  • Minimum 1 year of secretarial working experience
  • Good command of spoken and written English
  • Good work attitude and team player


Conveyancing Secretary 

Responsibilities:
  • Handling conveyancing and real estate matters
  • Secretarial duties
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Minimum an ‘O’ level / ‘A’ level / Diploma in any discipline
  • Minimum 3 years of working experience in conveyancing work. Candidates with the relevant skillset may be considered
  • Good command of spoken and written English
  • Strong organizational, communication and interpersonal skills
  • Good work attitude and team player
  • IT savvy, proficient in MS Office, with good typing speed


Paralegal (Real Estate Practice Group) 

Responsibilities: 
  • Handling conveyancing and real estate matters, including development and collective sales, managing workflow and files
  • Legal drafting, research, electronic filing of documents
  • Provide secretarial/administrative and other assistance
  • Any other matters/projects that the management may require assistance with from time to time
Requirements: 
  • Minimum Diploma in law and management
  • ​Good command of spoken and written English
  • Strong organizational, communication and interpersonal skills
  • Good work attitude and team player
  • IT savvy, proficient in MS Office, with good typing speed


Litigation Service Clerk 

Responsibilities:
  • To perform personal service in accordance with written laws
  • To assist with delivery and collection of documents (whether in hardcopy format or other formats)
  • To set up and retrieve documents for hearings
  • General support for all aspects of dispute resolution work
  • Any other matters/projects that the management may require assistance with from time to time
Requirements: 
  • GCE 'O' level
  • Good interpersonal and communications skills
  • Able to work occasionally after office hours and/or on weekends and public holidays


Trademark Secretary 

Responsibilities:
  • Assist lawyers and executives in trademark matters
  • Prepare bundles for court hearings and time-cost entry
  • Opening files and data entry
  • E-filing via IP2SG
  • Lodge recordals of assignments
  • Record and monitor deadlines
  • Check disbursements and excess payments
  • Generate invoices, prepare payment vouchers & memos, and monitor payments
  • General administrative duties, including photocopying, faxing, emailing, despatch and data management systems
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ GCE ‘N’ level
  • Min 1 year of clerical or administrative experience
  • Good interpersonal and communication skills
  • Able to work independently in a fast-pace environment
  • IT savvy, proficient in MS Office


Trademark Clerk

Responsibilities:
  • Assisting Executives and Lawyers with the filing/prosecution/renewal of trademarks
  • Conduct searches and prepare search reports
  • Draft email responses to clients on quotations and to respective overseas agents for conducting searches
  • Responsibilities will include full administrative support such as generate file number, opening physical files, photocopying, faxing, filing, monitoring deadlines, dispatch, prepare draft bills, check unbilled disbursements and excess payments
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma / 'A' level / 'O' level / Nitec in Office Skills
  • Min 1 year of clerical or administrative experience
  • Good interpersonal and communications skills
  • Able to work independently in a fast-pace environment
  • IT savvy and proficient in MS Office


Patent Clerk 

Responsibilities:
  • Preparing official forms for filing of new applications
  • Generating file numbers
  • Data entry
  • Opening physical files
  • Monitor deadlines & prepare reminders to clients on upcoming deadlines
  • Generate payment vouchers and invoices
  • General administrative duties including photocopying, faxing and dispatch
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ GCE ‘N’ level/ Higher Nitec in Office Skills
  • Minimum 1 year of clerical or administrative experience
  • Good interpersonal and communications skills
  • Able to work independently in a fast-paced environment
  • IT savvy and proficient in MS Office


Patent Clerk (Temporary)

Responsibilities:
  • Preparation of official forms for the filing of renewal applications and any other transactions involved after grant of patent
  • General administrative duties including photocopying, faxing and dispatch
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ GCE ‘N’ level/ Higher Nitec in Office Skills
  • Minimum 1 year of clerical or administrative experience
  • Good interpersonal and communications skills
  • Able to work independently in a fast-paced environment
  • IT savvy and proficient in MS Office
  • Able to commit to work from Sep 2022 to 30 Dec 2022.


Accounts Assistant

Responsibilities:

Position (A) - For Accounts Receivable
  • Posting receipts from customers, interest income and bank charges in accounting system
  • Assist in daily bank reconciliation and follow up to clear unreconciled items
  • Checking with relevant departments on unreconciled bank receipts
  • Checking of system generated official receipts before sending out
  • Preparing customers’ statement of account and monthly cash receipt reports
  • Preparing GIRO forms
  • Any other matters that the management may require assistance with from time to time
 
Position (B) – For Accounts Payable
  • Recording and processing payment for supplier invoices
  • Preparing and processing payment for payroll
  • Preparing and posting credit notes and journals
  • Performing bank reconciliation
  • Matching supplier invoices and invoices issued to customers to ensure invoicing completeness
  • Liaise with bankers for banking matters
  • Preparing audit schedules
  • Any other matters that the management may require assistance with from time to time
​​Requirements:
  • LCCI / Diploma in Accounting / CAT / GCE ‘A’ level with a credit in principles of accounts.
  • Proficiency in Microsoft Excel.
  • A team player who is analytical, independent, meticulous and resourceful

Applications
Kindly forward your detailed resume in MS Word/ PDF format, stating full details of qualifications, experience, current and expected salaries, and a recent photograph to:
The Human Resource Manager
Drew & Napier LLC
10 Collyer Quay #10-01
Ocean Financial Centre
Singapore 049315
Email: hrrecruit@drewnapier.com
(Only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.)

By submitting your application, you consent that Drew & Napier LLC may collect, use and/or disclose the information / personal data contained in your application for the purpose of processing your application. Where your application contains the personal data of third parties, you confirm that you have obtained all necessary consents to provide us with such personal data and that we may collect, use and/or disclose such personal data in accordance with the Personal Data Protection Act 2012.