Business Support Vacancies

World-class advice is simply not possible without world-class support. We are looking for candidates to fill the following roles:  

Patent Agent / Patent Attorney

Responsibilities:

  • Drafting patents, filing and prosecuting patent applications.
  • Conducting prior art / freedom to operate searches.
  • Advising on Singapore's patent laws and procedures.
  • Reviewing specifications, search and examination reports.
  • Assisting lawyers with patent litigation.
  • Advising on strategies and courses of actions available to clients.
  • Training of executives.
  • Any other matters / projects that the management may require assistance with from time to time.

Requirements:

  • Registered Patent Agent / Patent Attorney Qualification in Singapore (Candidates qualified in other jurisdictions such as UK, Europe, US, Australia or New Zealand may also be considered).
  • Degree in Life Sciences (Biotechnology / relevant field) 
  • Postgraduate study, and other qualifications such as a law degree or industry experience will be well regarded but are not essential.
  • Strong command in verbal & written English.
  • Excellent interpersonal and communication skills.
  • Minimum 3 years of experience in patent drafting and prosecution.
  • A good team player with positive working attitude is essential.  

Senior Executive - Marketing & Business Development

Responsibilities:

  • Business development - Assist directors with BD activities including pitches, reports, presentations, events, research and feedback sessions.
  • Strategy - Work with directors and managers on BD and marketing strategy. Recommend and facilitate measures.
  • Legal publications - Draft /edit submissions in consultation with directors, organise interviews, advise directors, build relationships with researchers. (Training provided)
  • Alumni relations – Grow alumni database, propose initiatives to cultivate relations.
  • Media management - Draft press releases, handle queries, build relationships, track media.
  • Corporate communications - Draft, gain approval and disseminate announcements.
  • Events – Recommend, plan and organise seminars, conferences, and VIP events.
  • Assessment of opportunities - Assess the value of advertising, speaking and writing opportunities in line with firm strategy, make recommendation, and oversee implementation.
  • Marketing collaterals - Write and design materials. (ads, posters, banners, corporate profiles for external use)
  • Website/ Social media - Continuously update and improve content.
  • Any other matters/projects that the management may require assistance with from time to time.

Requirements:

  • Degree in business, marketing, mass communications, new media from a reputable university – or equivalent work experience.
  • A minimum of three years’ experience in business development, strategy, client management or marketing, preferably in a professional services environment (e.g. law, accounting, or consulting).
  • Proactive, driven, confident and tenacious.
  • Resourceful and creative in proposing new ideas/ solutions.
  • Good command of English both oral and written.
  • Good analytical skills and can work well under pressure.
  • Able to work independently to lead projects and also be a supportive team player.
  • Good interpersonal skills, including pleasant nature and ability to influence others.
  • Application submitted should include writing samples, if any.

​Accountant

Responsibilities:

  • Lead a team to ensure smooth running of daily accounting functions.
  • Supervision and review of Accounts Assistants’ work.
  • Ensure timely closing of monthly accounts and preparation of accurate financial reports.
  • Ensure compliance with all statutory and tax requirements.
  • Responsible for the preparation/review and submission of GST, ECI and corporate tax.
  • Co-ordinate and liaise with external auditors and tax agents on audit and tax matters.
  • Any other matters/projects that the management may require assistance with from time to time.

Requirements:

  • Degree in Accountancy/ACCA or a recognised Diploma.
  • At least 5 years of relevant working experience in supervisory role. Preferably with some years of audit experience.
  • Proficient in MS Office especially Excel and Word.
  • Meticulous, with a keen eye for details and a hands-on person.

Trade Mark Executive

Responsibilities:

  • This position is a trade marks focused paralegal role within the Intellectual Property Department.
  • The person will support lawyers in taking care of the trade mark portfolios of our clients.  
  • In addition to the preparation and filing of applications, prosecution and maintenance of national and international trade marks, the work will include advising on multi-jurisdictional trade mark registrability, use and protection strategy.
  • From time to time, the person can expect to participate in due diligence and other trademark related (licensing, assignment, enforcement) projects.
  • The person is expected to support lawyers in liaising with Intellectual Property Office of Singapore and trade mark agents in other countries.
  • The role demands a good eye for detail and being able to work effectively on a variety of matters at the same time;
  • Other ad-hoc matters/projects that may require assistance. 

Requirements:

  • Degree in any discipline, or Diploma in Law.
  • Excellent command in verbal & written English.
  • Excellent interpersonal and organisation skills.
  • Ability to work in a fast-paced environment.
  • A good team player with positive working attitude is essential.

Assistant - Marketing & Business Development

Responsibilities:

  • Media tracking and media updates.
  • Manage various mailing lists and email accounts. Disseminate updates and announcements to clients
  • Maintain several records and inventories
  • Organization/ logistics of client and firm events
  • Update firm’s website and microsites
  • Assist lawyers in updating their profiles, and organise marketing materials for client meetings
  • Ensure prompt payments to publications, and vendors
  • Provide administrative and business development support for team, including scheduling and research

Requirements:

  • Diploma in Legal Studies, Marketing, Mass Communications or a related field, and/OR 2 to 5 years of work experience.
  • Exceptionally organised and meticulous. Able to handle detailed SOP.
  • Good communication skills and command of English.
  • Proactive, responsible, resourceful, hardworking, team player.
  • Proficient in MS Word, Excel, PowerPoint.
  • Experience in business development, legal industry or events management is an advantage, but not necessary.

Admin Assistant

Responsibilities:

  • Process payment vouchers
  • Order, maintain and update inventory office supplies
  • Set-up of meeting rooms for events and seminars
  • Handle general administrative work
  • Any other matters/projects that the management may require assistance with from time to time

Requirements:

  • Minimum GCE ‘O’ level.
  • 2 to 3 years working experience in a related field.
  • Diligent, meticulous, organized and resourceful.
  • Good team player and possess strong interpersonal and communication skills.
  • Able to work on weekends when required.
  • Computer literate.

Library Assistant

Responsibilities:

  • Assist with the administrative tasks in the law library including maintaining library records and updating texts and statutes
  • Organisation of seminar materials
  • Assistance in organising training seminars
  • Any other matters / projects that the management may require assistance with from time to time.

Requirements:

  • GCE 'O' levels or equivalent with good credit in English
  • Good interpersonal and communication skills
  • A good team player with positive working attitude

Secretary, Corporate Conveyancing

Responsibilities:

  • To support general conveyancing work and handle corporate real estate matters.
  • Secretarial duties.
  • Any other matters/projects that the management may require assistance with from time to time. 
Requirements:
  • Minimum an ‘O’ level / ‘A’ level / Diploma in any discipline.
  • At least 5 years of working experience in conveyancing work.
  • Good command of spoken and written English.
  • Strong organizational, communication and interpersonal skills.
  • Good work attitude and team player.
  • IT savvy, proficient in MS Office, with good typing speed.

Secretary

Responsibilities:

  • Work in a fast-paced environment and be responsible for providing secretarial and administrative support to lawyers.
  • Scheduling of meetings/appointments, handling calls and answering requests, etc.
  • Filing of documents, preparation of meeting materials and documents for court hearings and service of documents.
  • Perform secretarial and general administrative duties including updating various records & replying to correspondence / mails / faxes / billings, etc.
  • Manage calendar schedules, meetings, conference calls and assist to record and monitor court hearing dates.
  • Make overseas travel and hotel arrangements for lawyers.
  • Provide administrative support on day-to-day matters such as keying in daily time sheets and putting up payment vouchers for lawyers.
  • Any other matters/projects that the management may require assistance with from time to time.

Requirements:

  • Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate.
  • Minimum 1 to 3 years of secretarial working experience.
  • Working experience in a corporate secretarial or law firm will be an added advantage.
  • Good command of spoken and written English.
  • Strong organizational, communication and interpersonal skills.
  • Good work attitude and team player.
  • IT savvy, proficient in MS Office, with good typing speed.

Trademark Secretary

Responsibilities: 

  • Read emails, faxes, IP2SG correspondences
  • Record and monitor deadlines
  • Create files, update Hypermark on certificates of registrations & advertisements
  • Lodge recordals of assignments, change of name & address, cancellation of mark
  • E-filing via IP2SG
  • Issue invoices, check disbursements, excess payments
  • Monitor payment and prepare voucher & memo to accounts
  • General administrative duties, including photocopying, faxing, emailing, despatch and data management systems
  • Any other matters/projects that the management may require assistance with from time to time

Requirements:

  • Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ Nitec in Office Skills
  • Min 1 year of clerical or administrative experience.
  • Good interpersonal and communication skills.
  • Able to work independently in a fast-pace environment.
  • IT savvy, proficient in MS Office.

Accounts Assistant

Responsibilities: 

  • Handle accounts receivables, billings, payments and/or other functions for client's accounts.
  • Any other matters/projects that the management may require assistance with from time to time.

Requirements:

  • Preferably with Professional certificate/NITEC/Higher NITEC/LCCI Level 2 & above in Accounting.
  • Those without the relevant experience will also be considered.
  • Computer literacy and proficiency in MS Excel.
  • Good command of written and spoken English and an ability to communicate effectively at all levels.
  • A team player who is analytical, independent, meticulous and resourceful.

Trademark Clerk

Responsibilities:

  • Assisting Executives and Lawyers with the filing/prosecution/renewal of trademarks.
  • Responsibilities will include full administrative support such as preparation of correspondence, data entry, filing, record keeping, deadline monitoring and invoice preparation.
  • Any other matters/projects that the management may require assistance with from time to time

Requirements:

  • Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ Nitec in Office Skills
  • Min 1 year of clerical or administrative experience.
  • Good interpersonal and communications skills.
  • Able to work independently in a fast-pace environment.
  • IT savvy and proficient in MS Office.

Patent Clerk

Responsibilities:

  • Preparation of official forms for the filing of new applications.
  • Opening of physical files.
  • Creating data and updating records in the systems.
  • Monitoring of deadlines.
  • Preparing reminder letters to the clients on upcoming deadlines.
  • Billings and general administrative duties, including photocopying, faxing and dispatch.
  • Any other matters/projects that the management may require assistance with from time to time.

Requirements:

  • GCE 'O' level or 'A' level or Diploma in any discipline.
  • Minimum 1 year of clerical or administrative experience.
  • Good interpersonal and communications skills.
  • Able to work independently in a fast-paced environment.
  • IT savvy and proficient in MS Office.


Applications
Kindly forward your detailed resume in MS Word format only, stating full details of qualifications, experience, current and expected salaries, and a recent photograph to:
The Human Resource Manager
Drew & Napier LLC
10 Collyer Quay #10-01
Ocean Financial Centre Singapore 049315
Email: hrrecruit@drewnapier.com
(Only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.)
By submitting your application, you consent that Drew & Napier LLC may collect, use and/or disclose the information / personal data contained in your application for the purpose of processing your application. Where your application contains the personal data of third parties, you confirm that you have obtained all necessary consents to provide us with such personal data and that we may collect, use and/or disclose such personal data in accordance with the Personal Data Protection Act 2012.