Business Support Vacancies

World-class advice is simply not possible without world-class support. We are looking for candidates to fill the following roles:  

Patent Agent / Patent Attorney

Responsibilities:
  • Drafting patents, filing and prosecuting patent applications
  • Conducting prior art / freedom to operate searches
  • Advising on Singapore's patent laws and procedures
  • Reviewing specifications, search and examination reports
  • Assisting lawyers with patent litigation
  • Advising on strategies and courses of actions available to clients
  • Training of executives
  • Any other matters / projects that the management may require assistance with from time to time
Requirements:
  • Registered Patent Agent / Patent Attorney Qualification in Singapore (Candidates qualified in other jurisdictions such as UK, Europe, US, Australia or New Zealand may also be considered)
  • Degree in Chemistry, Biology, Health Sciences or Life Sciences (Biotechnology / relevant field) 
  • Postgraduate study, and other qualifications such as a law degree or industry experience will be well regarded but are not essential
  • Strong command in verbal & written English
  • Excellent interpersonal and communication skills
  • Minimum 3 years of experience in patent drafting and prosecution
  • A good team player with positive working attitude is essential

Patent Executive 

Responsibilities:
  • Filing and prosecuting patent applications up to grant
  • Calculate, docketing and monitoring deadlines
  • Communicating and advising clients on Singapore's patent laws and procedures
  • Reviewing specifications, search and examination reports
  • Advising on strategies and courses of actions available to clients
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Degree in Electrical / Mechanical Engineering / Chemistry / Computer Science / Life Sciences / Biology / LLB
  • Strong command in verbal & written English
  • Excellent interpersonal and leadership skills
  • Minimum 1-2 years of experience
  • A good team player with positive working attitude is essential

Trademark Executive

Responsiblities:
  • Assisting lawyers to file and prosecute trade mark applications, advise clients on trade mark laws and procedures, strategies and courses of actions available
  • Calculating, docketing and monitoring deadlines
  • Reviewing specifications, search and examination reports
  • Any other matters/ projects that the management may require assistance with from time to time
Requirements:
  • Degree in any discipline, or Diploma in Law
  • Excellent command in verbal & written English
  • Excellent interpersonal and organisation skills
  • Ability to work in a fast-paced environment
  • A good team player with positive working attitude is essential

Executive / Senior Executive – Corporate Secretarial

We are looking for a qualified company secretary in an executive / senior executive position to work independently and creatively with clients in all areas of corporate secretarial work ranging from incorporation, preparing resolutions and amendments to company constitution, filing of annual returns, maintaining minutes’ books and statutory records, share allotments and transfers and other ad-hoc duties and assignments.

Requirements: 
  • At least 5 years of relevant corporate secretarial experience
  • CSIS / ICSA qualified will be preferred
  • Candidates with experience handling listed companies will be viewed favourably
  • High work standards with strong attention to details
  • Team player with proactive approach

Legal Executive

Responsibilities:
  • To support our China Practice Group in respect of China-related dispute resolution work including arbitration, court litigation and mediation
  • Drafting of quotes & engagement papers, notes of client’s instructions, witness statements, pleadings, basic research, e-filing of court documents, compiling of litigation & arbitration papers, bundles, authorities & submissions
  • Management of internal Practice Group time-tables
  • Business development in the Greater China and other emerging markets
  • General support of all aspects of dispute resolution work including rendering of official English-Chinese translations
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Degree in Law
  • Minimum 2 years of relevant experience
  • Good in verbal and written communication skills in English and Chinese (due to the need to support our China Practice Group in respect of China-related dispute resolution work including arbitration, court litigation and mediation)
  • Good interpersonal and communications skills
  • Able to work independently in a fast-paced environment
  • IT savvy, proficient in MS Office

Secretary

Responsibilities:
  • Work in a fast-paced environment and be responsible for providing secretarial and administrative support to lawyers
  • Scheduling of meetings/appointments, handling calls and answering requests, etc
  • Filing of documents, preparation of meeting materials and documents for court hearings and service of documents.
  • Perform secretarial and general administrative duties including updating various records & replying to correspondence / mails / faxes / billings, etc
  • Manage calendar schedules, meetings, conference calls and assist to record and monitor court hearing dates
  • Make overseas travel and hotel arrangements for lawyers
  • Provide administrative support on day-to-day matters such as keying in daily time sheets and putting up payment vouchers for lawyers
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate
  • Minimum 1 to 3 years of secretarial working experience
  • Working experience in a corporate secretarial or law firm will be an added advantage
  • Good command of spoken and written English
  • Strong organizational, communication and interpersonal skills
  • Good work attitude and team player
  • IT savvy, proficient in MS Office, with good typing speed

Conveyancing Secretary 

Responsibilities:
  • Handling conveyancing and real estate matters
  • Secretarial duties
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Minimum an ‘O’ level / ‘A’ level / Diploma in any discipline
  • Minimum 8 years of working experience in conveyancing work. Candidates with the relevant skillset may be considered
  • Good command of spoken and written English
  • Strong organizational, communication and interpersonal skills
  • Good work attitude and team player
  • IT savvy, proficient in MS Office, with good typing speed

Paralegal (Real Estate Practice Group) 

Responsibilities: 
  • Handling conveyancing and real estate matters, including development and collective sales, managing workflow and files
  • Legal drafting, research, electronic filing of documents
  • Provide secretarial/administrative and other assistance
  • Any other matters/projects that the management may require assistance with from time to time
Requirements: 
  • Minimum Diploma in law and management
  • ​Good command of spoken and written English
  • Strong organizational, communication and interpersonal skills
  • Good work attitude and team player
  • IT savvy, proficient in MS Office, with good typing speed

Litigation Service Clerk 

Responsibilities:
  • To perform personal service in accordance with written laws
  • To assist with delivery and collection of documents (whether in hardcopy format or other formats)
  • To set up and retrieve documents for hearings
  • General support for all aspects of dispute resolution work
  • Any other matters/projects that the management may require assistance with from time to time
Requirements: 
  • GCE 'O' level
  • Good interpersonal and communications skills
  • Able to work occasionally after office hours and/or on weekends and public holidays

Litigation Support Assistant 

Responsibilities:
  • Electronic filing of court documents
  • Drafting of court documents
  • Assist lawyers on procedural matters
  • Assist to review and prepare department SOPs
  • Assist in preparing training and seminar materials for both the department’s internal training and briefings to lawyers
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma in Law and Management
  • Good command of both written and spoken English language is a pre-requisite
  • Good interpersonal and communication skills
  • A good team player with positive working attitude

Trademark Secretary 

Responsibilities:
  • Assist lawyers and executives in trademark matters
  • Prepare bundles for court hearings and time-cost entry
  • Opening files and data entry
  • E-filing via IP2SG
  • Lodge recordals of assignments
  • Record and monitor deadlines
  • Check disbursements and excess payments
  • Generate invoices, prepare payment vouchers & memos, and monitor payments
  • General administrative duties, including photocopying, faxing, emailing, despatch and data management systems
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ GCE ‘N’ level
  • Min 1 year of clerical or administrative experience
  • Good interpersonal and communication skills
  • Able to work independently in a fast-pace environment
  • IT savvy, proficient in MS Office

Trademark Clerk

Responsibilities:
  • Assisting Executives and Lawyers with the filing/prosecution/renewal of trademarks
  • Conduct searches and prepare search reports
  • Draft email responses to clients on quotations and to respective overseas agents for conducting searches
  • Responsibilities will include full administrative support such as generate file number, opening physical files, photocopying, faxing, filing, monitoring deadlines, dispatch, prepare draft bills, check unbilled disbursements and excess payments
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma / 'A' level / 'O' level / Nitec in Office Skills
  • Min 1 year of clerical or administrative experience
  • Good interpersonal and communications skills
  • Able to work independently in a fast-pace environment
  • IT savvy and proficient in MS Office

Patent Clerk 

Responsibilities:
  • Preparing official forms for filing of new applications
  • Generating file numbers
  • Data entry
  • Opening physical files
  • Monitor deadlines & prepare reminders to clients on upcoming deadlines
  • Generate payment vouchers and invoices
  • General administrative duties including photocopying, faxing and dispatch
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ GCE ‘N’ level/ Higher Nitec in Office Skills
  • Minimum 1 year of clerical or administrative experience
  • Good interpersonal and communications skills
  • Able to work independently in a fast-paced environment
  • IT savvy and proficient in MS Office

Application Support Engineer

Responsibilities:
  • Provide support to end-users for the Company’s ERP system
  • Develop customised functions for ERP system
  • Document change requests and prepare user guides
  • Gather and analyse the reported application issues, troubleshoot, apply fixes or escalate to supervisor
  • Any other matters / projects that the management may require assistance with from time to time
Requirements:
  • Diploma / degree in Computer Science or Information System
  • Minimum 2 years of working experience in similar capacity preferred. Applicants without working experience may also apply
  • Strong problem-solving skills
  • Good knowledge in Visual Studio.net
  • Familiar with Microsoft SQL DB and Transact-SQL
  • Able to work independently with minimal supervision
  • Good interpersonal skills and a team player

Human Resource Officer 

Responsibilities:
  • Administration of HR information system including file management, leave and door access system
  • Assists in recruitment including preparation of orientation kits, applications of work pass and insurances
  • Administer staff benefits and processing staff claims
  • Prepare & administer daily HR records for various monthly HR reports
  • Organize and participate in Company-wide events
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Diploma in any discipline.
  • 1 to 2 years working experience in HR related field.  Applicants without working experience may also apply.
  • Possess experience in handling basic payroll processing will be an advantage.
  • Diligent, meticulous, organized and resourceful.
  • Good team player and possess strong interpersonal and communication skills.
  • Proficient in MS applications.

Accountant 

Responsibilities: 
  • Lead a team to ensure smooth running of daily accounting functions
  • Supervision and review of Accounts Assistants’ work
  • Ensure timely closing of monthly accounts and preparation of accurate financial reports
  • Ensure compliance with all statutory and tax requirements
  • Responsible for the preparation/review and submission of GST, ECI and corporate tax
  • Co-ordinate and liaise with external auditors and tax agents on audit and tax matters
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Preferably with min 5 years in same/similar capacity
  • Consolidation experienced
  • ACCA/Degree or equivalent if diploma with experience may be considered
  • Proficient in MS Office
  • Meticulous and hands-on, with good interpersonal and communication skills
  • Knowledge of accounting standards and tax regulations

Accounts Assistant

Responsibilities:
  • Position 1: Handle payments and/or other functions for client's accounts
  • Position 2: Handle payments, billing and receipts, support monthly closing and reporting
  • Any other matters/projects that the management may require assistance with from time to time
Requirements:
  • Preferably with Professional certificate/NITEC/Higher NITEC/LCCI Level 2 & above in Accounting
  • Those without the relevant experience will also be considered
  • Computer literacy and proficiency in MS Excel
  • Good command of written and spoken English and an ability to communicate effectively at all levels
  • A team player who is analytical, independent, meticulous and resourceful

Applications

Kindly forward your detailed resume in MS Word/ PDF format, stating full details of qualifications, experience, current and expected salaries, and a recent photograph to:

The Human Resource Manager
Drew & Napier LLC
10 Collyer Quay #10-01
Ocean Financial Centre
Singapore 049315
Email: hrrecruit@drewnapier.com

(Only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.)

By submitting your application, you consent that Drew & Napier LLC may collect, use and/or disclose the information / personal data contained in your application for the purpose of processing your application. Where your application contains the personal data of third parties, you confirm that you have obtained all necessary consents to provide us with such personal data and that we may collect, use and/or disclose such personal data in accordance with the Personal Data Protection Act 2012.