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Altogether Inspiring

Business Support Vacancies

World-class advice is simply not possible without world-class support. We are looking for candidates to fill the following roles:

Executive - Corporate Secretarial (DrewCorp Services Pte Ltd)

Responsibilities:

We are looking for a qualified company secretary to assist our managers, and able to work independently with clients in all areas of corporate secretarial work.

Requirements:

  • 3 to 5 years' relevant corporate secretarial experience
  • A member of SAICSA or Diploma or Degree holder
  • Experience with public listed clients preferred
  • High work standards and attention to details
  • A strong team player with proactive approach

Trade Mark Executive

Responsibilities:

  • Assisting lawyers to file and prosecute trade mark applications, advise clients on trade mark laws and procedures, strategies and courses of actions available
  • Calculating, docketing and monitoring deadlines
  • Reviewing specifications, search and examination reports
  • Any other matters/projects that the management may require assistance with from time to time

Requirements:

  • Degree in any discipline, or Diploma in Law
  • Excellent command in verbal & written English
  • Excellent interpersonal and leadership skills
  • A good team player with positive working attitude is essential

Executive (Administration)

Responsibilities:

  • Supervision of a team and to ensure smooth running of daily administrative functions.
  • Managing office facilities (M&E equipment) and ensuring timely completion of routine and preventive maintenance works as well as minor R&R works.
  • Managing the phone system which includes phone programming.
  • Liaising with telco relating to application, transfer and termination of lines as well as settlement of payment matters.
  • Liaising with records management vendor in relation to services involving storage, retrievals and destruction of documents.
  • Setting up of meeting rooms and the relevant AV equipment for meetings, events and seminars.
  • Setting up of office rooms and workstations. Provide ad-hoc support services to colleagues.
  • Storage, retrievals and file destruction. 
  • Any other matters/projects that the management may require assistance with from time to time.  

Requirements:

  • Diploma with good command of written and spoken English.
  • 2 to 3 years’ working experience in a related field.
  • Diligent, meticulous, organized and resourceful.
  • Good team player and possess strong interpersonal and communication skills.
  • Able to work on weekends when required.
  • Computer literate.

Secretary

Responsibilities:

  • Work in a fast-paced environment and be responsible for providing secretarial and administrative support to lawyers.
  • Scheduling of meetings/appointments, handling calls and filing of documents, preparation of meeting materials.
  • Perform secretarial and general administrative duties including updating various records & replying to correspondence / mails / billings, etc.
  • Manage calendar schedules, meetings, conference calls and assist to record and monitor court hearing dates.
  • Make overseas travel and hotel arrangements for lawyers.
  • Provide administrative support on day-to-day matters such as keying in daily time sheets and putting up payment vouchers for lawyers.
  • Any other matters/projects that the management may require assistance with from time to time

Requirements

  • Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate.
  • Minimum 1 to 3 years of secretarial working experience.
  • Working experience in a corporate secretarial or law firm will be an added advantage.
  • Good command of spoken and written English.
  • Strong organizational, communication and interpersonal skills.
  • Good work attitude and team player.
  • IT savvy, proficient in MS Office, with good typing speed.

Accounts Supervisor

Responsibilities:

  • To lead a team in handling the accounts receivable
  • To ensure that all receipts are collected and recorded in accordance with the company policies, procedures and guidelines
  • Able to follow up with both internal and external clients and be a leader in initiating improvement to processes
  • Any other matters/projects that the management may require assistance with from time to time

Requirements:

  • Diploma in Accounting or equivalent
  • At least two years of related experience handling accounts receivable
  • Meticulous, possesses strong customer service and communication skills
  • Computer literacy and proficiency in MS Excel
  • Good command of written and spoken English and an ability to communicate effectively at all levels

Trade Mark Clerk

Responsibilities:

  • Prepare official forms for filing new applications in Singapore/ Malaysia/ Brunei/ Indonesia/ Philippines
  • Draft emails to clients, generate file numbers and data entry in Hypermark
  • Open physical files
  • Monitor deadlines and prepare reminders to clients on priority deadlines
  • Draft and generate tax invoices
  • General administrative duties, including photocopying, faxing, emailing, despatch and data management systems
  • Any other matters/projects that the management may require assistance with from time to time

Requirements:

  • GCE 'O' level or 'A' level or Diploma in any discipline.
  • Min 1 year of clerical or administrative experience.
  • Good interpersonal and communications skills.
  • Able to work independently in a fast-pace environment.
  • IT savvy and proficient in MS Office.

Temporary positions are also available.

Patent Clerk

Responsibilities:

  • Preparation of official forms for the filing of new applications
  • Opening of physical files
  • Creating data and updating records in the systems
  • Monitoring of deadlines
  • Preparing reminder letters to the clients on upcoming deadlines
  • Billings and general administrative duties, including photocopying, faxing and dispatch
  • Any other matters/projects that the management may require assistance with from time to time

 Requirements:

  • Diploma in any discipline
  • Min 1-2 years' of clerical or administrative experience
  • Those with Trademark/Patent experience would have an added advantage
  • Good interpersonal and communication skills
  • Able to work independently in a fast-paced environment
  • A good team player with positive working attitude is essential
  • IT savvy, proficient in MS Office, with good typing speed

Temporary positions are also available.

Trademark Secretary(Temporary Position)

Responsibilities:

  • Read emails, faxes, IP2SG correspondences
  • Record and monitor deadlines
  • Create files, update Hypermark on certificates of registrations & advertisements
  • Lodge recordals of assignments, change of name & address, cancellation of mark
  • E-filing via IP2SG
  • Issue invoices, check disbursements, excess payments
  • Monitor payment and prepare voucher & memo to accounts
  • General administrative duties, including photocopying, faxing, emailing, despatch and data management systems
  • Any other matters/projects that the management may require assistance with from time to time
  • This temporary position is available till May 2016

Requirements:

  • Diploma in any discipline/ GCE 'A' level/ GCE 'O' level or below
  • Min 1 year of clerical or administrative experience
  • Good interpersonal and communications skills
  • Able to work independently in a fast-pace environment
  • IT savvy, proficient in MS Office

Applications

Kindly forward your detailed resume in MS Word format only, stating full details of qualifications, experience, current and expected salary, and a recent photograph to:

The Human Resource Manager
Drew & Napier LLC
10 Collyer Quay #10-01
Ocean Financial Centre Singapore 049315
Email: hrrecruit@drewnapier.com

(Only shortlisted candidates will be notified.  All applications will be treated with the strictest confidence.)