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Altogether Inspiring

Business Support Vacancies

World-class advice is simply not possible without world-class support. We are looking for candidates to fill the following roles:

Executive (Administration)

Responsibilities:

  • Supervision of a team and to ensure smooth running of daily administrative functions.
  • Managing office facilities (M&E equipment) and ensuring timely completion of routine and preventive maintenance works as well as minor R&R works.
  • Managing the phone system which includes phone programming.
  • Liaising with telco relating to application, transfer and termination of lines as well as settlement of payment matters.
  • Liaising with records management vendor in relation to services involving storage, retrievals and destruction of documents.
  • Setting up of meeting rooms and the relevant AV equipment for meetings, events and seminars.
  • Setting up of office rooms and workstations. Provide ad-hoc support services to colleagues.
  • Storage, retrievals and file destruction. 
  • Any other matters/projects that the management may require assistance with from time to time.  

Requirements:

  • Diploma with good command of written and spoken English.
  • 2 to 3 years’ working experience in a related field.
  • Diligent, meticulous, organized and resourceful.
  • Good team player and possess strong interpersonal and communication skills.
  • Able to work on weekends when required.
  • Computer literate.

Secretary cum Admin Assistant (DrewCorp Services Pte Ltd)

Responsibilities:

  • Provide secretarial support to Director and assist team in administrative work
  • Scheduling of meetings/appointments, handling calls and filing of documents, preparation of meeting materials
  • Perform general administrative duties including updating various records & replying to correspondence / mails / billings, etc
  • Provide administrative support on day-to-day matters
  • Any other matters/projects that the management may require assistance with from time to time

Requirements:

  • Minimum an ‘O’ level or Diploma in Business Admin
  • At least 3 years of secretarial working experience
  • Working experience in a corporate secretarial or law firm will be an added advantage
  • Good command of spoken and written English
  • Strong organizational, communication and interpersonal skills
  • Good work attitude and team player
  • IT savvy, proficient in MS Office, with good typing speed

Executive - Corporate Secretarial (DrewCorp Services Pte Ltd)

Responsibilities:

We are looking for a qualified company secretary to assist our managers, and able to work independently with clients in all areas of corporate secretarial work.

Requirements:

  • 3 to 5 years' relevant corporate secretarial experience
  • A member of SAICSA or Diploma or Degree holder
  • Experience with public listed clients preferred
  • High work standards and attention to details
  • A strong team player with proactive approach

Trademark Secretary

Responsibilities:

  • Read emails, faxes, IP2SG correspondences
  • Record and monitor deadlines
  • Create files, update Hypermark on certificates of registrations & advertisements
  • Lodge recordals of assignments, change of name & address, cancellation of mark
  • E-filing via IP2SG
  • Issue invoices, check disbursements, excess payments
  • Monitor payment and prepare voucher & memo to accounts
  • General administrative duties, including photocopying, faxing, emailing, despatch and data management systems
  • Any other matters/projects that the management may require assistance with from time to time

Requirements:

  • Diploma in any discipline/ GCE 'A' level/ GCE 'O' level or below
  • Min 1 year of clerical or administrative experience
  • Good interpersonal and communications skills
  • Able to work independently in a fast-pace environment
  • IT savvy, proficient in MS Office

Assistant Patent Executive

Responsibilities:

  • Managing Singapore Patent Renewals team
  • Filing patent applications from grant, calculating, docketing and monitoring deadlines
  • Communicating and advising clients on Singapore's patent laws and procedures relating to patent's errors to clients
  • Reviewing specifications, search and examination reports
  • Advising on strategies and courses of actions available to clients
  • Any other matters/projects that the management may require assistance with from time to time

Requirements:

  • Degree or Diploma in Electrical / Mechanical Engineering / Chemistry / Computer Science / Life Science or GCE 'A' level
  • Strong in verbal & written English
  • Good working attitude
  • A good team player with positive working attitude
  • Experience is not essential

Accounts Supervisor

Responsibilities:

  • To lead a team in handling the accounts receivable
  • To ensure that all receipts are collected and recorded in accordance with the company policies, procedures and guidelines
  • Able to follow up with both internal and external clients and be a leader in initiating improvement to processes
  • Any other matters/projects that the management may require assistance with from time to time

Requirements:

  • Diploma in Accounting or equivalent
  • At least two years of related experience handling accounts receivable
  • Meticulous, possesses strong customer service and communication skills
  • Computer literacy and proficiency in MS Excel
  • Good command of written and spoken English and an ability to communicate effectively at all levels

Legal Executive

Responsibilities:

  • Preparing & proofreading of contracts, drafting, forms and agreements
  • Managing documentation process including preparing and distributing draft documents, collating and filing of signed documents and maintenance of the database
  • General administration of contracts and agreements
  • Organizing materials, files and other administrative tasks
  • Legal research
  • Assisting in any ad-hoc projects assigned

Requirements:

  • Minimum Diploma in any discipline
  • Min 2 years' of relevant experience
  • Good interpersonal and communication skills
  • Able to work independently in a fast-paced environment
  • A good team player with positive working attitude is essential
  • IT savvy, proficient in MS Office

Patent Executive

Responsibilities:

  • Filing and prosecuting patent applications up to grant
  • Calculate, docketing and monitoring deadlines
  • Communicating and advising clients on Singapore's design, Singapore & Malaysia's patent laws and procedures
  • Reviewing specifications, search and examination reports
  • Advising on strategies and courses of actions available to clients
  • Any other matters/projects that the management may require assistance with from time to time

Requirements:

  • Degree in Electrical / Mechanical Engineering / Chemistry / Computer Science / Life Science / LLB
  • Strong command in verbal & written English
  • Excellent interpersonal and leadership skills
  • Minimum 1-2 years of experience
  • A good team player with positive working attitude is essential

Litigation Support Assistant / Paralegal

Responsibilities:

  • Drafting and electronic filing of court documents
  • Management of resource database
  • Legal research
  • Any other matters/projects that the management may require assistance with from time to time

Requirements:

  • Preferably a diploma holder with relevant work experience
  • Diploma in Law and Management
  • Good command of both written and spoken English language is a pre-requisite
  • Good interpersonal and communication skills
  • A good team player with positive working attitude

Patent Clerk

Responsibilities:

  • Preparation of official forms for the filing of new applications
  • Opening of physical files
  • Creating data and updating records in the systems
  • Monitoring of deadlines
  • Preparing reminder letters to the clients on upcoming deadlines
  • Billings and general administrative duties, including photocopying, faxing and dispatch
  • Any other matters/projects that the management may require assistance with from time to time

 Requirements:

  • Diploma in any discipline
  • Min 1-2 years' of clerical or administrative experience
  • Those with Trademark/Patent experience would have an added advantage
  • Good interpersonal and communication skills
  • Able to work independently in a fast-paced environment
  • A good team player with positive working attitude is essential
  • IT savvy, proficient in MS Office, with good typing speed 

Kindly forward your detailed resume in MS Word format only, stating full details of qualifications, experience, current and expected salary, and a recent photograph to:

The Human Resource Manager
Drew & Napier LLC
10 Collyer Quay #10-01
Ocean Financial Centre Singapore 049315
Email: hrrecruit@drewnapier.com

(Only shortlisted candidates will be notified.  All applications will be treated with the strictest confidence.)