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Altogether Inspiring

Business Support Vacancies

World-class advice is simply not possible without world-class support. We are looking for candidates to fill the following roles:

IT Assistant

Responsibilities:

  • Perform data entry in ERP system based on the information assigned
  • Verify and approve records submitted by secretaries
  • Perform daily / weekly / monthly report for management
  • Answer and log helpdesk calls
  • Provide 1st level support for ERP system & IP Record Management system
  • Other matters/projects that the management may require assistance with from time to time

Requirements:

  • Diploma with good command of written and spoken English
  • 2 to 3 years (minimum 1 continuous year) of experience in a related field
  • Diligent, meticulous, organised and resourceful.
  • Good team player. Possess strong interpersonal and communication skills
  • Able to work on weekends when required
  • Computer literate.

Executive (Japan Desk)

Responsibilities:

  • Handle new enquiries received from Japanese clients and disseminate to the relevant lawyers
  • Translate correspondences between Japanese clients and lawyers
  • Attend client meetings with lawyers to aid in translation and provide related client support services
  • Create and update the Japanese brochure and firm/lawyer profiles
  • Plan marketing strategy and activities to develop new Japanese business
  • Maintain good client relationship
  • Other matters/projects that the management may require assistance with from time to time 

Requirements:

  • Degree in any discipline (those with a degree in law or legal qualifications would have added advantage)
  • Minimum 5 years of working experience
  • Bilingual in Japanese and English
  • Possess excellent interpersonal and communication skills
  • Possess excellent Japanese style business manner   
  • Diligent, meticulous and able to work independently

Patent Executive

Responsibilities:

  • File and prosecute patent applications up to grant
  • Calculate, docket and monitor deadlines
  • Communicate and advise clients on Singapore's patent laws and procedures
  • Review specifications and search and examination reports
  • Advise on strategies and courses of actions available to clients

Requirements:

  • Degree in Electrical/Mechanical Engineering, Computing, Physics, Chemistry, Chemical Engineering or Life Science
  • Strong command in verbal and written English
  • Excellent interpersonal and leadership skills
  • Preferably 2-3 years of experience, but fresh grads will be considered
  • A good team player with positive working attitude is essential

Executive (Administration)

Responsibilities:

  • Supervise a team and ensure smooth running of daily administrative functions
  • Manage office facilities (M&E equipment) and ensure timely completion of routine and preventive maintenance works as well as minor R&R works
  • Manage the phone system which includes phone programming
  • Liaise with telco relating to application, transfer and termination of lines as well as settlement of payment matters
  • Liaise with records management vendor for services involving storage, retrieval and destruction of documents
  • Set up meeting rooms and the relevant AV equipment for meetings, events and seminars
  • Set up office rooms/ workstations and provide handyman/ad-hoc support to colleagues
  • Storage, retrieval and file destruction
  • Other matters/projects that the management may require assistance with from time to time 

Requirements:

  • Diploma with good command of written and spoken English
  • 2 to 3 years (minimum 1 continuous year) of experience in a related field
  • Diligent, meticulous, organised and resourceful
  • Good team player. Possess strong interpersonal and communication skills
  • Able to work on weekends when required
  • Computer literate

Legal Executive

Responsibilities:

  • Preparing & proofreading of contracts, drafting, forms and agreements
  • Managing documentation process including preparing and distributing draft documents, collating and filing of signed documents and maintenance of the database
  • General administration of contracts and agreements
  • Organizing materials, files and other administrative tasks
  • Legal research
  • Assisting in any ad-hoc projects assigned

Requirements:

  • Minimum Diploma in any discipline
  • Min 2 years' of relevant experience
  • Good interpersonal and communication skills
  • Able to work independently in a fast-paced environment
  • A good team player with positive working attitude is essential
  • IT savvy, proficient in MS Office

Patent Clerk

Responsibilities:

  • Filing of new applications.
  • Preparing letters or certificates of grant.
  • Monitoring of deadlines.
  • Updating of data in the systems.
  • Billings and general administrative duties, including photocopying, faxing and dispatch.
  • Any other ad-hoc duties as assigned.

Requirements:

  • Diploma in any discipline
  • Min 1-2 years' of clerical or administrative experience
  • Those with Trademark/Patent experience would have an added advantage
  • Good interpersonal and communication skills
  • Able to work independently in a fast-paced environment
  • A good team player with positive working attitude is essential
  • IT savvy, proficient in MS Office, with good typing speed

Legal Secretary (Dispute Resolution)

Responsibilities:

Provide secretarial and administrative support to Lawyers

Requirements:

  • Minimum GCE 'O' levels or equivalent
  • LCCI or Private Secretarial Certificate
  • Minimum 3 years of working experience in legal sector would be an added advantage
  • Good command of spoken and written English
  • Strong organizational, communication and interpersonal skills
  • Meticulous and able to work long hours when required
  • A good team player with good working attitude
  • Able to handle work pressure in a fast-paced environment
  • IT savvy, proficient in MS Office, with good typing speed

Kindly forward your detailed resume in MS Word format only, stating full details of qualifications, experience, current and expected salary, and a recent photograph to:

The Human Resource Manager
Drew & Napier LLC
10 Collyer Quay #10-01
Ocean Financial Centre Singapore 049315
Email: hrrecruit@drewnapier.com

(Only shortlisted candidates will be notified.  All applications will be treated with the strictest confidence.)